Guidelines for Grassroots Arts Program Subgrants
Since 1977, the N. C. Arts Council’s Grassroots Arts Program has provided North Carolina citizens access to quality arts experiences. The program distributes funds for the arts in all 100 counties of the state primarily through partnerships with local arts councils. The Randolph Arts Guild serves as the N. C. Arts Council’s partner in awarding subgrants to local organizations for arts programs in Randolph County.
Eligibility for Application
• All organizations must have been in operation for at least one year. While nonprofit
501(C)(3) status is preferred, organizations that are nonprofit in nature may also apply.
• All organizations must reside and carry out projects within Randolph County.
• Organizations that receive N. C. Arts Council’s State Arts Resources are not
eligible for Grassroots funds.
• Individuals are not eligible to apply for Grassroots Arts funds.
• Applications and support materials must be complete and received by the due date.
Application Submission & Deadline
Application forms may be downloaded from the links above. Grant amounts typically range from $500 and up. All applications must be received by the Randolph Arts Guild by September 8th, 2017.
Applications must be mailed or hand delivered, fax submissions will not be considered.
The mailing address is:
Randolph Arts Guild
PO BOX 1033
Asheboro, NC 27204-1033
What the Grassroots Arts Program Funds
Grassroots Arts Program funds may be used for expenditures to conduct quality arts programs, or operate an arts organization. Typical uses of Grassroots money include:
• Program expenses such as artists’ fees and travel, space rental, advertising, marketing and publicity, Web site and electronic media, scripts, costumes, sets, props, music and equipment rental or purchase
• Operating expenses such as salaries, telephone, office supplies, printing, postage, rent, utilities, insurance and equipment rental or purchase
Priorities for Funding
The first priority of the Grassroots Arts subgrant program is to provide operating or program support to qualified arts organizations including theaters, symphonies, galleries, art guilds, choral societies, dance companies, folk arts societies, writers groups and arts festivals, among others. Grassroots funds are not generally awarded to arts organizations that receive funding through the N. C. Arts Council’s State Arts Resources.
The second priority of the Grassroots Arts subgrant program is to support arts learning and arts in education programs conducted by qualified artists. These can be artist residencies in schools, after school summer camps or adult arts learning classes.
The third priority of Grassroots Arts subgrants is to community, civic and municipal organizations. These programs must be conducted by qualified artists.
• Tribal organizations that receive grassroots funds must represent state or federally recognized tribes.
• Colleges, universities and libraries may receive grants for arts programs that are community based or generate regional arts involvement. Grants may not support their internal programs, administration or operation expenses (library books, band boosters, equipment purchases).
• Subgrants may not be awarded to individuals or to organizations for prizes, competitions, tuition, or financial rewards.
• Religious organizations or churches may not receive grassroots funds unless the programs are presented outside regular church services, engage the larger community, and do not contain religious content.
• Grassroots funds may not be used for activities associated with a school’s internal arts programs such as in-school student performances, the purchase of art supplies, or student arts competitions and publications.
• Municipalities (city/county governments) may receive grants for arts programs which use qualified artists to conduct programs that involve the greater community. Grants may not support internal programs, administration or operating expenses.
Grassroots Arts Program money may not be used for the following kind of expenditures:
• Art, music and dance therapists
• Fundraising events
• School band activities or equipment
• Interest on loans, fines or litigation costs
• Capital expenditures
• Lobbying expenses
• Contingency funds
• Oral history and history projects
• Deficit reduction
• Tuition for academic study
• Food or beverages for hospitality or entertainment functions
Grassroots Arts Program Subgrant Requirements
All subgrantees are encouraged to match their grant amounts dollar for dollar. The funds must come from other public or private sources. Other N. C. Arts Council funds cannot be used as a match.
North Carolina Arts Council Recognition
Subgrantees must acknowledge the N. C. Arts Council’s support of their event or projects by including the N. C. Arts Council’s logo, and funding credit line in all print and promotional materials related to the grant. The N. C. Arts Council’s Web site offers information and downloadable logos, at www.ncarts.org.
Each subgrantee is required to submit a final report providing a detailed description of the funded project, participation statistics and demographics, sample marketing and program materials using the N. C. Arts Council credit line and logo, and copies of their legislative letters. The Subgrant Report form can be downloaded from the N. C. Arts Council Web site at www.ncarts.org/forms. Final reports must be mailed or hand delivered to the Randolph Arts Guild by June 1st.
Legislative Letters: Subgrantees may write their state representatives to thank them for appropriating Grassroots funds. The letter should provide information about how Grassroots funds were used to support your program or project, and the community impact of the event. A copy of all letters to legislators must be included in the subgrantee’s final report.
OBSM Report: Previously called the State Auditor’s report, the Office of State Budget and Management (OSBM) requires that non-government subgrantee organizations must submit a paper copy of the OSBM report to the Randolph Arts Guild no later than six months after the end of their fiscal year. The report forms may be downloaded at www.ncarts.org/forms.
How Subgrant Applications are Evaluated
Subgrant applications are reviewed by a diverse panel of community members including artists, county and public officials and board members of the Randolph Arts Guild among others. The panel evaluates each application based on the subgrant guidelines and the following criteria:
• Artistic quality of proposed project or programs
• Community impact of project or programs
• Ability to plan and implement project
• Stability and fiscal responsibility of the organization
NEW THIS YEAR: In order to apply with the Randolph Arts Guild for 2017 – 2018 Grassroots Grants, we will be offering a workshop that applicants MUST attend in order for your application to be reviewed by our panel. Anyone from your organization may represent you at the workshop. The workshop is intended to help you fill out the applications, inform all applicants about requirements of the project, and how to report and submit reports. Workshops are scheduled for:
- Wednesday, August 16, 12n – 1 pm (Lunch and Learn, please bring your lunch!)
- Thursday, August 17, 5:30 – 6:30 pm
- Saturday, August 19, 10 am – 11 am
All workshops will be held at the Randolph Arts Guild, 123 Sunset Avenue, Asheboro, NC.
Questions and Assistance
If applicants have questions or need assistance, please contact Grace McFetters, Executive Director, 336-629-0399 or at GMcFetters@randolphartsguild.com.